Privacy Notice

Last updated: March 2026

The Scottish Baseball Development Programme (SCIO) is committed to protecting your personal data and handling it in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Notice explains what data we collect, why we collect it, how we use it, and what your rights are.

1.1 Who We Are

The Scottish Baseball Development Programme (SCIO), OSCR No. SC054940, is the data controller for the personal data you provide when signing up for membership.

Note The Programme has confirmed via the ICO's data protection fee self-assessment tool that it qualifies for the not-for-profit exemption and is not required to pay the ICO data protection fee or register as a fee payer. Even as an exempt organisation, the Programme remains fully subject to its obligations under UK GDPR and the Data Protection Act 2018.

1.2 What Personal Data We Collect

When you sign up for a Scotland Baseball membership, we collect the following personal data:

Data collected at sign-up

Full name
Email address
Postal address (for welcome pack delivery)
Date of birth (to verify eligibility for the Youth Member tier)
Payment information — processed and stored securely by Wix Payments; we do not store your card details

Data collected for Family Memberships

Names of all family members covered by the membership
Dates of birth of children under 18 (to verify age eligibility)

Data collected automatically

Login and account activity data held within the Wix Members Area
Technical data such as IP address and browser type, collected by Wix in accordance with their privacy policy

1.3 How We Use Your Data

We use your personal data for the following purposes:

Purpose
Details
Legal Basis
Fulfilling your membership
Processing your subscription, sending your membership card and welcome pack, and providing access to member benefits.
Contract
Processing payments
Passing payment data to Wix Payments to process your annual subscription fee.
Contract
Age verification
Checking that you meet the age requirements for the tier selected.
Contract / Legal obligation
Member communications
Sending you membership confirmations, renewal reminders, and important updates about your membership.
Contract
Events and activities
Notifying you of development days, tryouts, and other member events.
Legitimate interests
Statutory and charitable compliance
Maintaining records required by OSCR and applicable Scottish charity law.
Legal obligation

1.4 How Long We Keep Your Data

We retain your personal data for as long as your membership is active, plus a further period of two years after your membership lapses or is cancelled. This allows us to respond to any queries about your membership and to fulfil our record-keeping obligations as a registered charity.

Payment transaction records are retained for six years in accordance with HMRC guidance.

If you exercise your right to erasure (see Section 2.7), we will delete your data within 30 days, except where we are required by law to retain it.

1.5 Who We Share Your Data With

We do not sell, rent, or trade your personal data to any third party. We share your data only in the following limited circumstances:

Wix — our website platform and Wix Payments are operated by Wix.com Ltd. Wix processes your data as our data processor in accordance with their Data Processing Agreement. Please refer to Wix's privacy policy at wix.com/about/privacy for further information.
OSCR — we may be required to share information about our charitable activities with the Office of the Scottish Charity Regulator in accordance with our obligations as a registered Scottish charity.
Legal obligations — we will disclose personal data if required to do so by law or by a competent authority.

1.6 International Transfers

Wix.com Ltd operates servers in various locations. Where your personal data is transferred outside the United Kingdom, Wix ensures that appropriate safeguards are in place in accordance with UK GDPR requirements. Please refer to Wix's privacy policy for further information.

1.7 Your Rights Under UK GDPR

You have the following rights in relation to your personal data:

Right of access — you may request a copy of the personal data we hold about you.
Right to rectification — you may ask us to correct any inaccurate or incomplete data.
Right to erasure — you may ask us to delete your personal data, subject to any legal obligations we have to retain it.
Right to restriction — you may ask us to restrict the processing of your data in certain circumstances.
Right to object — you may object to processing based on legitimate interests.
Right to data portability — you may request your data in a machine-readable format where processing is based on consent or contract and carried out by automated means.

To exercise any of these rights, please contact us using the details in Section 2.9. We will respond within 30 days. There is no charge for reasonable requests.

1.8 Cookies

Our website (scottishbaseball.com) is built on the Wix platform, which uses cookies to operate the site and members area. Cookie preferences are managed through the cookie banner displayed on your first visit to the site. For full details of the cookies used, please refer to Wix's cookie policy.

1.9 Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any material changes will be notified to active members by email and the updated notice will be published on our website with a revised date.

1.10 Contact and Complaints

If you have any questions about how we handle your personal data, or wish to exercise any of your rights, please contact us at:

Scottish Baseball Development Programme (SCIO)

Website: scottishbaseball.com

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: ico.org.uk
Telephone: 0303 123 1113

Privacy Notice

Last updated: March 2026

1.1 Who We Are

The Scottish Baseball Development Programme (SCIO), OSCR No. SC054940, is the data controller for the personal data you provide when signing up for membership.

1.2 What Personal Data We Collect

When you sign up for a Scotland Baseball membership, we collect the following personal data:

Data collected at sign-up

Full name

Email address

Postal address (for welcome pack delivery)

Date of birth (to verify eligibility for the Youth Member tier)

Payment information — processed and stored securely by Wix Payments; we do not store your card details

Data collected for Family Memberships

Names of all family members covered by the membership

Dates of birth of children under 18 (to verify age eligibility)

Data collected automatically

Login and account activity data held within the Wix Members Area

Technical data such as IP address and browser type, collected by Wix in accordance with their privacy policy

1.3 How We Use Your Data

We use your personal data for the following purposes:

Purpose

Details

Legal Basis

Fulfilling your membership

Processing your subscription, sending your membership card and welcome pack, and providing access to member benefits.

Contract

Processing payments

Passing payment data to Wix Payments to process your annual subscription fee.

Contract

Age verification

Checking that you meet the age requirements for the tier selected.

Contract / Legal obligation

Member communications

Sending you membership confirmations, renewal reminders, and important updates about your membership.

Contract

Events and activities

Notifying you of development days, tryouts, and other member events.

Legitimate interests

Statutory and charitable compliance

Maintaining records required by OSCR and applicable Scottish charity law.

Legal obligation

1.4 How Long We Keep Your Data

We retain your personal data for as long as your membership is active, plus a further period of two years after your membership lapses or is cancelled. This allows us to respond to any queries about your membership and to fulfil our record-keeping obligations as a registered charity.

Payment transaction records are retained for six years in accordance with HMRC guidance.

If you exercise your right to erasure (see Section 2.7), we will delete your data within 30 days, except where we are required by law to retain it.

1.5 Who We Share Your Data With

We do not sell, rent, or trade your personal data to any third party. We share your data only in the following limited circumstances:

Wix — our website platform and Wix Payments are operated by Wix.com Ltd. Wix processes your data as our data processor in accordance with their Data Processing Agreement. Please refer to Wix's privacy policy at wix.com/about/privacy for further information.

OSCR — we may be required to share information about our charitable activities with the Office of the Scottish Charity Regulator in accordance with our obligations as a registered Scottish charity.

Legal obligations — we will disclose personal data if required to do so by law or by a competent authority.

1.6 International Transfers

Wix.com Ltd operates servers in various locations. Where your personal data is transferred outside the United Kingdom, Wix ensures that appropriate safeguards are in place in accordance with UK GDPR requirements. Please refer to Wix's privacy policy for further information.

1.7 Your Rights Under UK GDPR

You have the following rights in relation to your personal data:

Right of access — you may request a copy of the personal data we hold about you.

Right to rectification — you may ask us to correct any inaccurate or incomplete data.

Right to erasure — you may ask us to delete your personal data, subject to any legal obligations we have to retain it.

Right to restriction — you may ask us to restrict the processing of your data in certain circumstances.

Right to object — you may object to processing based on legitimate interests.

Right to data portability — you may request your data in a machine-readable format where processing is based on consent or contract and carried out by automated means.

To exercise any of these rights, please contact us using the details in Section 2.9. We will respond within 30 days. There is no charge for reasonable requests.

1.8 Cookies

Our website (scottishbaseball.com) is built on the Wix platform, which uses cookies to operate the site and members area. Cookie preferences are managed through the cookie banner displayed on your first visit to the site. For full details of the cookies used, please refer to Wix's cookie policy.

1.9 Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any material changes will be notified to active members by email and the updated notice will be published on our website with a revised date.

1.10 Contact and Complaints

If you have any questions about how we handle your personal data, or wish to exercise any of your rights, please contact us at:

Scottish Baseball Development Programme (SCIO)

Website: scottishbaseball.com

​

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: ico.org.uk

Telephone: 0303 123 1113